King’s Health Partners hosts the IMPARTS programme.  IMPARTS collects data to support clinicians to deliver routine, holistic mind and body clinical care to patients receiving care at Guy’s and St Thomas’ Hospitals NHS Foundation Trust and King’s College Hospital NHS Foundation Trust, as well as support research and planning. 

IMPARTS aims to improve the care provided to patients receiving physical health care by identifying those who may also be experiencing psychological distress and common mental health problems such as depression and anxiety which may be impacting on their physical health condition(s), care and treatment.  IMPARTS also provides education, training and events to staff working in services, students and the public. 

King’s Health Partners and South London and Maudsley NHS Foundation Trust are the data controllers for the data you provide to us for the purposes of education, training and events. 

If you have any queries about the process or how we handle your information, please contact us at  

What will we do with the information you provide to us? 

All of the information provided will only be used for the purpose for which you provided it, or to fulfil business, legal or regulatory requirements if needed.  We process your information so we can provide you with information and updates on IMPARTS and the Mind & Body programmes as well as let you know about upcoming events, education and training.  

The IMPARTS programme will not share any information provided to us to any third parties for marketing purposes. 

What Information do we ask for and why? 

The IMPARTS programme do not collect more information than is needed to fulfil the requirements of the programme and we will not retain it longer than is necessary. 

The information we ask for is used either to maintain a record of you, to contact you about support, information and updates as well as events that are part of IMPARTS or the wider Mind & Body programme.  We will ask you for: 

  1. Name and contact information; 
  2. Details of the organisation you work for and your role there. 

We will gather statistics about email opening and clicks in line with industry standards and reporting to help us monitor and improve our communications. 

Use of Data Processors 

Data processors are third parties who process data for us.  We have contracts in place with our data processors.  This means they cannot do anything with the information unless we have instructed them to do it.   

All of our data processors will not share any information with any organisation other than us.  They will hold it securely and retain it for the period we instruct.   

The data processors we use are: 

  1. MailChimp – This is our bulk mailing platform that we use to notify you of upcoming events if you agree to receive this information.  Your email address is stored securely on their servers and they comply with legislation.   

How long is the data retained for? 

Data will be held until you let us know that you no longer wish to receive communications from us.  If you unsubscribe or let us know that you no longer wish to receive communications from us we will update our records.   

We will also review our communications and mailing list year annually.  

Legal Basis for Processing 

The lawful basis we rely on for processing your personal data is your consent under article 6(1)(a) of the GDPR.   


All information received via the IMPARTS programme is treated as confidential.  We do not publish or share your information.   

Your Rights 

Under the Data Protection Act 2018 and the General Data Protection Regulation (GDPR) 2018 you have rights as an individual which you can exercise in relation to the information we hold about you. 

What if I do not want my information used? 

We rely on your consent to process your personal data.  You have a right to withdraw your consent at any time.  Please contact us at or use the unsubscribe button on our emails and we will update our records.  

Complaints or queries 

IMPARTS takes our data protection and privacy requirements seriously.  If you have any concerns, questions or wish to make a complaint you can contact us using the information at the bottom of this notice.   

You can also complain to the Information Commissioners Office directly: 

Changes to this Notice 

We keep our privacy notices regularly under review.  This privacy notice was last updated in April 2020. 

Contact Us 

If you would like more information on this privacy notice, how we process your data or privacy policy, please email or write to: