IMPARTS Events, Seminars and Training Privacy Notice

King’s Health Partners hosts the IMPARTS programme.  IMPARTS collects data to support clinicians to deliver routine, holistic mind and body clinical care to patients receiving care at Guy’s and St Thomas’ Hospitals NHS Foundation Trust and King’s College Hospital NHS Foundation Trust, as well as support research and planning. 

IMPARTS aims to improve the care provided to patients receiving physical health care by identifying those who may also be experiencing psychological distress and common mental health problems such as depression and anxiety which may be impacting on their physical health condition(s), care and treatment.  IMPARTS also provides education, training and events to staff working in services, students and the public. 

King’s Health Partners and South London and Maudsley NHS Foundation Trust are the data controllers for the data you provide to us for the purposes of education, training and events. 

If you have any queries about the process or how we handle your information, please contact us at IMPARTS@slam.nhs.uk  

What will we do with the information you provide to us? 

All of the information provided will only be used for the purpose for which you provided it, or to fulfil business, legal or regulatory requirements if needed.  If you register or attend any event, education or training, we will ask you for information which is required to administer and facilitate the event, education or training.   

The IMPARTS programme will not share any information provided to us to any third parties for marketing purposes. 

You can request for the information to not be used to communicate with you about events or other communications such as newsletters.  

What Information do we ask for and why? 

The IMPARTS programme do not collect more information than is needed to fulfil the requirements of the programme and we will not retain it longer than is necessary. 

The information we ask for is used either to maintain a record of you, to contact you and administer our events, education and training.  We will ask you to provide:  

1. Name and contact information; 
2. Details of the organisation you work for and your role there; 
3. Payment details if the event has a registration fee; 
4. Dietary and access requirements if the event is catered. 

We may also receive this information if someone else registers you for an event on your behalf. 

If you are not successful in joining an event, for example if you are placed on the waiting list, we will hold the information you provide so we can offer you a place if one becomes available or on another session at a later date.   

Use of Data Processors 

Data processors are third parties who process data for us.  We have contracts in place with our data processors.  This means they cannot do anything with the information unless we have instructed them to do it.   

All of our data processors will not share any information with any organisation other than us.  They will hold it securely and retain it for the period we instruct.   

The data processors we use are: 

1. Connected Shopping Ltd – They are the host and developers of the online store system at King’s Health Partners Learning Hub.  Personal data is stored securely on their servers; 
2. Eventbrite Inc. – They are a ticketing and registration platform we use to process bookings for the IMPARTS seminar series.  Personal data is stored securely on their servers and they comply with the EU-U.S. and Swiss-U.S. Privacy Shield Framework; 
3. MailChimp – This is our bulk mailing platform that we use to notify you of upcoming events if you agree to receive this information.  Your email address is stored securely on their servers and they comply with legislation.   

How long is the data retained for? 

Data will be held for three years after the event or education/training has occurred.  If you registered for eLearning via the King’s Health Partners Learning Hub, information will be retained for seven years to comply with the Limitations Act (1980). 

Legal Basis for Processing 

The lawful basis we rely on for processing your personal data is your consent under article 6(1)(a) of the GDPR.  If we collect any dietary or access requirements for an event, this type of information is classified as special category data and we also rely on your consent under article 9(2)(a). 

Confidentiality 

All information received via the IMPARTS programme is treated as confidential.  We do not share identifiable information with the venue or catering providers.   

We do not publish delegate lists for events.  

Your Rights 

Under the Data Protection Act 2018 and the General Data Protection Regulation (GDPR) 2018 you have rights as an individual which you can exercise in relation to the information we hold about you. 

What if I do not want my information used? 

We rely on your consent to process your personal data.  You have a right to withdraw your consent at any time.  Please contact us at imparts@slam.nhs.uk and we will update our records.  

Complaints or queries 

IMPARTS takes our data protection and privacy requirements seriously.  If you have any concerns, questions or wish to make a complaint you can contact us using the information at the bottom of this notice.   

You can also complain to the Information Commissioners Office directly: