As you’re aware, the Apollo Programme is currently underway to implement Epic, an electronic patient records system, at both Guy’s and St Thomas’ and King’s College Hospital NHS Foundation Trusts (FTs). As part of this work, MyChart will be introduced to allow questionnaires to be shared with patients and become part of the clinical record. This will have significant implications for how IMPARTS and its questionnaires work in the future – please read below for the latest progess.

Updated launch date

The launch date for Epic at Guy’s and St Thomas’ has been moved to September/ early October this year, which is the same launch time set for King’s College Hospital. This revised launch date is due to a number of reasons and given the scale of this launch, it has become clear that more work needs to be undertaken to ensure that Epic can be launched safely and with minimum disruption to the services provided by the trust.

This decision was made in partnership with King’s College Hospital and the organisations are confident that by embarking on this journey together, an even better go-live experience will be delivered for colleagues across both organisations.

IMPARTS and Epic

The IMPARTS team has worked very closely with Apollo to help make the transition to Epic as smooth as possible and ensure as many questionnaires as possible, currently used in IMPARTS, can be transferred to Epic.

The Apollo team have agreed to integrate these questionnaires into Epic, but at their request, IMPARTS will no longer be building new questionnaires and any changes to services will be limited until Epic goes live.

Due to the volume of questionnaires received from teleologic and other platforms, and the associated resource constraints, Apollo is unable to provide all IMPARTS questionnaires at the point of go-live in 2023. Contact imparts@slam.nhs.uk to receive the list of questionnaires that are on the initial priority list.

Following the launch of Epic, the IMPARTS system will no longer be collecting patient reported outcome measures.

The IMPARTS team recognises this is disappointing news and apologises for the inconvenience it might cause.

Next steps

The Apollo team has asked that all requests for questionnaires be submitted via their specialist pathway groups. You can ask your clinical leads or contact EHRPMO@gstt.nhs.uk to find out when the next SPG meetings will be held. Alternatively, clinical teams can contact Benjamin.Cox@gstt.nhs.uk regarding questionnaire requests or any other concerns with the transition to Epic.

The Apollo team have built 55 questionnaires currently used by services in Epic and will shortly be undertaking a mapping exercise to link these to visit type and clinic. Information on this should be disseminated to clinical teams by General Managers, so please contact your GM if you don’t hear anything in the next few weeks. 

This page will be updated as and when we have more information about Epic.